Explore how a facility management dashboard can boost efficiency, reduce costs, and ensure compliance. Download our free facility management KPI Template
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Every decision in facility management, big or small, can significantly impact the overall operations of an organization. To make informed decisions, the significance of data has become undeniable, prompting a shift toward using facility management software and dashboards. As a result, the market revenue of facility management software totaled a staggering US$ 20,985.1 million in 2023, and this number is expected to soar to US$ 72,168.4 million by 2033.
Related Read: What is Facility Management Analytics and Why Does It Matter?
Efficient facility management has emerged as a critical factor in achieving operational excellence and maintaining a productive workspace. However, managing multiple facilities can be a daunting task, with numerous variables to track and countless decisions to make. This is where a comprehensive facility management system dashboard, like the one offered by DataBrain, can be useful.
A facility management system dashboard is a centralized platform that consolidates and visualizes key performance indicators (KPIs) and metrics related to the management and operations of facilities or buildings. It presents this information in an easy-to-understand format using charts, graphs, and other visualizations. This organized data enables facility managers to quickly assess the health and performance of their facilities.
By consolidating data from various sources, such as building management systems (BMS), computerized maintenance management systems (CMMS), work order systems, Internet of Things (IoT) sensors, and other facility-related applications, into a single interface and presenting it in a user-friendly format, these dashboards empower organizations to make data-driven decisions, streamline operations, reduce costs, and ensure compliance.
See it in action
Facility Management Dashboards
A facility management dashboard enhances the overall management of facilities and leads to increased efficiency. Here are the key benefits of leveraging a facility management dashboard from DataBrain:
Implementing a facility management dashboard provides you with valuable insights into various aspects of your operations, including:
Here are a few essential KPIs for a facility management dashboard:
This critical KPI measures the average time it takes to complete a work order, from the moment it is reported until it is resolved and closed. It serves as a key metric for evaluating the efficiency of your facility's maintenance and repair processes.
Why it matters: A shorter work order completion time indicates reduced downtime and higher productivity. Additionally, it directly impacts client satisfaction, as faster issue resolution leads to an improved living or working environment.
This KPI measures the percentage of preventive maintenance tasks completed on schedule out of the total planned tasks. It reflects adherence to preventive maintenance schedules designed to reduce breakdowns and extend the lifespan of your assets.
Why it matters: High compliance rates ensure that equipment is maintained regularly according to established schedules. This proactive approach significantly reduces the likelihood of unexpected breakdowns and prolongs the operational lifespan of your facility's critical assets.
This facility KPI dashboard tracks the total time that equipment or systems have been non-operational due to breakdowns or maintenance. It's a measure of unplanned stoppages that affect the facility's overall performance.
Why it matters: Minimizing equipment downtime is crucial for maintaining operational efficiency and reducing costs associated with repairs and lost productivity.
This KPI assesses the overall contentment of employees within the facility, usually gathered through surveys or feedback tools. It reflects the impact of the workplace environment and facilities on employee morale and productivity.
Why it matters: High employee satisfaction leads to better performance, lower turnover rates, and a more positive organizational culture.
This KPI measures the efficiency with which the available space in a facility is used. It can be calculated for different types of spaces such as offices, warehouses, and meeting rooms.
Why it matters: Efficient use of space can lead to cost savings, improved productivity, and the ability to accommodate business growth without additional investment in real estate.
This KPI gauges the quality of services provided by the facility management and how well they meet or exceed tenant or client expectations. It is typically assessed through surveys or feedback mechanisms.
Why it matters: High customer satisfaction is critical for client retention, brand reputation, and financial success. It indicates the quality of the facility's services and can lead to repeat business and positive referrals.
Implementing a facility management dashboard involves several critical steps, from defining the right metrics to training staff. Here’s how you can approach this:
DataBrain's dashboard templates make building your own facility management dashboards easy and flexible. You can track all the important things without missing a beat.
These templates are designed to seamlessly integrate into any kind of business, whether you manage a hospital, tech company, law firm, construction site, or any other facility.
For example, if you manage a hospital, you can use a DataBrain template to monitor when to fix parts of the building or track energy usage. Alternatively, if you work at a tech company, you can find templates that help you ensure optimal office space utilization and monitor the condition of your equipment.
Using this facility management system dashboard template is simple and intuitive. You can easily drag and drop your information and start visualizing your data immediately. The templates are designed to be clear and user-friendly, ensuring accessibility for all stakeholders.
DataBrain, an advanced Business Intelligence platform, provides several compelling benefits. Here are some reasons why DataBrain could be an ideal fit for your facility management needs:
Transform your facility management approach and empower your organization with data-driven decisions. Sign up today to set up your facility management dashboards with DataBrain!